ODYSSEY SYSTEMS HELP SPEND CONTROL & EPROCUREMENT EXPERTS LEAD BY EXAMPLE

News: internet

  • Nick Lowther of Proactis with Mike Odysseas (right) of Odyssey Systems using video conferencing. Picture: Richard Doughty

    Odyssey Systems has upgraded PROACTIS’ communications system to support the company’s growing UK operations and improving its environmental impact and productivity.

    PROACTIS, a global Spend Control and eProcurement solution specialist, has invested in the installation of a leased line and video conferencing capabilities at its London and Wetherby offices to improve its interconnectivity and remove the need to travel to non-essential meetings.

    The company now has the option to hold virtual meetings between its UK and North American branches, which will not only save time but, significantly reduces costs incurred travelling to and from meetings.

    PROACTIS helps hundreds of organisations around the world to achieve greater bottom-line value by improving their operational and financial performance from how they buy and pay for all types of goods and services.

    Mike Odysseas, Managing Director at Odyssey Systems, said: “It’s important for growing businesses to ensure they maintain high quality customer service. By updating its communication system PROACTIS will be able to use its time in a much more effective manner.

    “Operating from multiple sites means that regular communication between each branch is vital. The new system will allow management to arrange regular video conference calls and provides a fully integrated internal communication system.”

    Nick Lowther, Director of Operations at PROACTIS, said: “With Odyssey Systems’ help we have been able to increase productivity across the board. Now that employees only occasionally attend meetings in person much more time is spent in the office, which allows us to maintain regular contact with clients without compromising on the quality of our service.”

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    Being twice winner of the North East Business Awards for Customer Service, we are very proud of how we communicate with existing and potential customers. We take a matter of fact view to our interaction; a no nonsense way of explaining what is best for their chosen communication route. No hidden agendas, no false promises.

    A recent government scheme has been introduced to enable eligible businesses access to better, quicker broadband. With the improvement of broadband connectivity, businesses will be able to have seamless contact to remote workers, video conferencing which will reduce travel time and expense, clearer and more reliable VoIP telephony and Cloud technology for storing and saving data.

    This is a great scheme for a totally free grant of £3,000 towards the investment of new infrastructure and improving your current internet connectivity.

    It really is great news. We, like many other telecommunication and IT specialists are registered as suppliers on a national database, and are busy helping businesses flourish by getting them technologically equipped for the rigors of having an online footprint and trading in the digital world.

    We have seen first-hand and been advised of various offers that have been made to potential customers regarding the scheme. Some of the offers are unethical and some totally fraudulent, such as ‘Cash Back’ and ‘Shared Ownership’.

    We thought we would clarify and bullet point what the essential facts are, so you can be clear on what you can get:

    • The voucher scheme is for installation of equipment only.
    • You have less than 250 staff.
    • You have not had 250,000 of government grants.
    • Offer a minimum of 20 Mbit/s services and capable of being configured/upgraded to support at least 30 Mbit/s services.

    You will not be able to offset any of the £3,000 on any on-going monthly charges for calls or services; this is purely for the infrastructure for broadband. You will have to commit to at least a six month broadband agreement with your supplier.

    You are not in one of the following sectors: fishery and aquaculture primary production, processing and marketing of agriculture products, coal, steel and shipbuilding.

    Part of our longevity in business has been sageness to claims that over promise and under deliver, so if you would like to have a no nonsense conversation with us, we will be able to de-mystify the scheme and clarify what you can and can’t get for your free £3,000.

    Or visit the Government website for more information by clicking here

    https://www.gov.uk/broadband-delivery-uk

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    Telecommunications specialist Odyssey Systems has installed a state-of-the-art communications system for a North Yorkshire law firm, linking its branches across the county to Odyssey’s own dedicated data centre.

    Previously Coles Solicitors, which has nine offices from Yarm to York and from Beverley to Settle, had independent systems which communicated via the internet.

    Odyssey put in multi-Protocol Label Switching, MLPS, which allows the firm’s sites to operate on the same system and communicate with each other via secure broadband and a single firewall and with a single phone system across all the sites.

    Three telephone servers located at three different sites have been replaced and the system is now served from Odyssey’s data centre.

    Odyssey has worked with Coles for several years as the law firm has expanded and opened new offices.

    Coles Managing Director Peter Gibson said: “Instrumental to that growth has been the technology we have from Odyssey, which has enabled us to grow at the rate that we have because the systems they put in place for us enable us to have complete connectivity between each of our branches, so each branch is in effect, part of our main office.

    “We run our business as one business, even though we are in nine locations. Because a lot of what we do is communication, the broadband and communication for all of our telephony and IT have been a key and integral part of our business and I can’t imagine our business operating without Odyssey.

    “We speak to them on a daily basis about issues, problems and future developments. Inevitably there are issues and problems but it’s how they are dealt with and managed which is the real differentiator between Odyssey and AN Other provider. I can’t praise them highly enough.  ’’

    The new system will also make it easier for the firm to expand and open new offices with greater ease of connection to telecommunications.

    Odyssey Systems Sales Director Christine Gilbert said: “The installation of MLPS allows for a more secure and faster system with greater capacity. It provides access to our call recording software and allows remote management from our office in Stockton, giving the client a seamless and efficient service.’’

    Peter Gibson added: “We would not be where we are today as a business with our breadth of geographic spread had our telecoms been managed by a faceless national provider rather than by using a local, independently-owned operator. They know the continued success of their business depends on the continued success of my business making us partners in the same enterprise.”

  • Cheap broadband may seem like a very tempting proposition when looking for internet connectivity for your business, but does it offer a false economy?

    As business owners, you probably understand the constant strive to keep costs to a minimum, whether it be for office equipment or essential services such as a telephone system and broadband. Cheap broadband from the telecoms giants such as BT, Sky and Virgin may seem like the easiest and most trouble-free option, however, it really isn’t. If like any typical business that has a high workload and that trusts they will have a fast and reliable service, selecting a cheap consumer broadband, or even a bargain business broadband deal can be a huge mistake that will cost you considerably more in the long run.

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    Even in this day and age, businesses are still investing in broadband packages which are primarily designed for home usage only. This is only in the belief that it will be so much more cheaper, meaning that small business startups tend to go for this option over a suitable broadband package for the needs of their company. This is a seriously bad move as they are potentially damaging your business from the offset.

    Businesses who cut corners and take up the option of a lower cost, consumer or business broadband package are more than likely going to cause severe hold ups, such as poor connection speeds or severe lack of bandwidth. As you are most probably aware, bandwidth is very crucial, especially for businesses.

    Here are 5 problems of purchasing a cheap broadband package:

    1. Slow speeds 

    Of course, fast speeds are entirely important for businesses, and a decent broadband package will give you this over any cheap broadband package. If you’re looking to achieve high broadband speeds and an unhindered performance, then a broadband package like ours is designed to minimise contention ratio of your connection to the internet. Reducing the amount of users you have utilising your connection at any one time, your business will benefit from increased speeds when compared to those of any household broadband deal. Contention ratios are actually where cheap broadband lacks, as it will be typically high to reduce the price of the whole package. Can you imagine having to share your connection with more than one business? It would be a total nightmare!

    Man clenching his fists over a keyboard

    2. Low data limits

    High data limits are a must-have. If you’re looking to have the ability to stream video, share files and upload large files for clients, as well as VoIP; then you will need a large amount of data. A small allowance would be used up in no time if your business is sharing a lot of data on a daily basis.

    Cheaper broadband packages usually include low data allowances, again, purely just to make them lower in price. What they tend to do is match up fast speeds with ridiculous and impractical data limits, which obviously lessens the benefits for paying for increased speeds in the first place. Plus, in the inevitable instance that you were to use all of your data allowance, your broadband speed could potentially be slowed down so that it is extremely difficult to use. You may even find that they could slap extra charges onto your monthly bill!

    3. Bad customer service

    Broadband issues must be resolved quickly, especially when you have clients waiting for their work to be completed, for example. If you were to have technical difficulties with your broadband, then this is where these cheap packages become a false economy, as you will be forced to spend a lot of time on the telephone to you provider – usually on hold.

    In fact, these cheap broadband providers are pretty well-known for their disappointing customer service, which is the ultimate reason for spending that little bit more to ensure that you can have that reassurance of knowing that you can pick up the phone and receive excellent customer service with a trustworthy business broadband provider like us.

    4. Increased overage charges

    Sometimes broadband packages can result in significant outgoings, especially for a small business. We know that SMEs have to juggle a very tight budget at times and charges that spin out of control for a service such as this can be a real setback. Although you may think that automatically going for the cheaper broadband will save you money from your companies bank balance, it is more than likely that you will be faced with hidden costs further down the line.

    An example of these hidden costs can be overage charges, meaning that you will be charged a ridiculous amount of money for going over your data limits. Selecting the right data allowance package can prevent this from happening, so you need to ensure that when choosing provider, you go for the one that is going to take the needs of your business into account and create a bespoke package for you – just like we do.

    How does cheap broadband offer a false economy?

    5. Downtime 

    As mentioned, very high contention ratios, paired with terrible customer service, can in fact be detrimental to your service downtime, making your business much less efficient. Of course, as you may well know, any business relies on their broadband connection to keep their business ticking over. Sales, online work, customer service and companies that need to access work drives, their cloud, or even their Google Drive will all be affected if their broadband service fails to perform.

    Checking out your Service Level Agreement will keep you safe in the mind that your broadband will be repaired quickly if it were to fail at all. Ensure that you read all of the small print to see what is included, as well as the terms and conditions to prevent the risk of being left without access to the internet for a prolonged period of time.

    For more information on our superb deal that is bespoke to your business set-up and that performs exactly how it should, call us on 01642 661800, or drop us a line on post@odyssey-systems.co.uk.

  • 4G has been around for some time now. It is the latest generation of mobile internet technology. With coverage improving around the UK, we’re beginning to see mobile providers offering packages specifically targeted at replacing traditional fixed line connections. But is it really viable option for business and what are the pitfalls?

    Here is what you need to consider:

    • Location – masts in major towns and cities are being upgraded to 4G first. If you’re a bit further out 4G may not be an option at all.
    • Bandwidth – In theory 4G will deliver 300Mbps download. In reality even with full signal you’ll rarely see more than 80 Mbps. There are no guarantees. The bandwidth you’ll get depends entirely on your distance from the nearest mast and on the level of environmental interference. 
    • Contention – Ever been to a football stadium, had full 4G signal but still had a painfully slow internet experience?  This is because 30,000 people are trying to use a fixed amount of capacity. 4G network providers do not publish their “contention ratios” or their capacity, so you’ll have no guarantees as to what will happen when the network gets busy.
    • Data Transfer – 4G packages have a very low data transfer limit and if you use it all up they slow down your connection considerably for the rest of the payment period or raise heavy over quote usage charges.
    • Fixed Public IP – If your business needs to do anything more technical than basic email and web browsing a fixed public IP address is usually essential. With the vast majority of 4G providers this is simply not an option, and they will issue your connection a dynamic IP address that changes all the time. No good if you’re looking to remote desktop to the office from home or check your IP CCTV cameras etc…
    • Hardware – To use 4G on your office network you’ll need a device that converts 4G in to a WiFi or wired Cat5 connection. 4G mobile providers typically force you to use their supplied equipment which limits the number of internal devices you can connect. In addition, you’ll really struggle to setup more advanced local network features that you might be used to.
    • Upload Bandwidth – Bear in mind that 4G won’t deliver a synchronous connection. This means the upload speed will be much lower than the download speed. Certainly a consideration if your business sends large files such as images, CAD drawings and project files.
    • Backup – If you’re using the supplied hardware from the mobile provider there is no backup option for you when their network has planned or unplanned downtime.
    • Support – If you have a problem or things aren’t going to plan, you’ll benefit from the same level of support that you’re used to from your mobile phone provider.

    In conclusion there are circumstances where 4G is a viable option for business connectivity, however we feel all of the above items need to be carefully considered.  There are many other technologies that will deliver similar speeds at similar cost without the downsides.

    Odyssey Systems have a team of experts in the North East with experience built over 28 years of trading. Call Matt on 01642 661808 to discuss the many options available for you such as:

    • ADSL
    • FTTC
    • Bonded ADSL
    • EFM
    • Microwave
    • Ethernet Leased Line